Assistant Property Manager

Real Property Management Assurance is seeking an organized, dependable, and customer-focused Assistant Property Manager to join our Beaverton team.

This is an excellent opportunity to gain hands-on property management experience and build a long-term career with our company. We support professional development and will provide guidance and support to employees interested in obtaining an Oregon real estate or property-manager license.

Schedule and Compensation

• Monday through Friday, 9:00 a.m. to 4:00 p.m.
• $19.00 to $24.00 per hour, depending on relevant experience and qualifications
• Hourly, nonexempt position
• Meal and rest periods provided in accordance with Oregon law

Benefits and Company-Provided Equipment

• Employer-sponsored IRA with a company match of up to 3%, subject to plan terms and eligibility requirements
• Company-provided laptop for business use
• Company-provided phone for business use
• Company-branded clothing and gear
• Training and support for employees interested in obtaining an Oregon real estate or property-manager license
• Opportunities to take on additional responsibilities and grow within the company

Responsibilities

• Provide administrative and operational support to the licensed Property Manager.
• Communicate professionally with residents, prospective residents, property owners, vendors, and team members.
• Answer incoming phone calls, provide approved information, take detailed messages, and route calls appropriately.
• Respond to leasing inquiries using approved information and advertising.
• Schedule showings to be conducted by a licensed team member or coordinate approved self-guided showing options.
• Follow up with prospective residents and provide approved information about the application process.
• Assist with applications, document collection, and lease preparation under the direction of the licensed Property Manager.
• Assist the licensed Property Manager with property inspections or complete assigned condition-documentation visits using an approved checklist.
• Take clear photographs and document observable property conditions without independently determining habitability, tenant responsibility, lease violations, or required legal action.
• Assist with maintenance coordination by communicating approved information, scheduling appointments, obtaining updates, and documenting completed work.
• Promptly report maintenance, safety, or property concerns to the licensed Property Manager.
• Review and process utility bills, maintain supporting documentation, and enter approved charges accurately.
• Receive, sort, scan, distribute, and process incoming and outgoing mail.
• Assist with data entry, scheduling, document preparation, recordkeeping, filing, and other administrative responsibilities.
• Maintain accurate and detailed records in the company’s property management software.
• Assist with resident and tenant relations as authorized by the licensed Property Manager.
• Perform specifically delegated property-management activities only when authorized in writing and permitted under Oregon law.
• Work closely with other departments to provide timely and professional service.
• Perform other related administrative and support duties as assigned.

Qualifications

• Previous experience in property management, leasing support, administrative work, billing, sales, or customer service is preferred.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and consistently follow through on assignments.
• Ability to handle challenging conversations calmly and professionally.
• Working knowledge of common computer programs and the ability to learn new software.
• Experience using a CRM or property management system is a plus.
• Ability to follow established procedures and work within the authority delegated by the licensed Property Manager.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Ability to take clear photographs and accurately document observable property conditions.
• Valid driver’s license and reliable transportation because local travel to properties is an essential function of the position, with reasonable accommodations considered as required by law.
• Willingness to learn Oregon property management requirements, fair housing laws, company policies, and established procedures.

An Oregon real estate or property-manager license is not required