Summary - Accounting

Compiles and sorts documents, routes invoices to the appropriate individual for review and approval
Electronically files accounting support documentation in a timely manner
Prepares vouchers, invoices, checks, account statements, reports, and other records
Reviews all documentation for accuracy
Ensures accurate and timely entry and processing of invoices and manual checks
Reconciles monthly general ledger accounts
Ensures proper approvals for all payments prior to payment execution
Provides entry support for the forecasting process

-Details of Accounting Duties-

Payments - Record participant related voucher payments in all required databases in a timely manner
Accounts Payable - Ensure accurate and timely coding and processing of all vouchers, invoices, expense reports, etc. by appropriate general ledger and funding stream coding
Funding Purchase Card reconciliation - Assist Project Accountant as needed
Local Checking Account - Review requests for accuracy, enter the participants and expenses in QuickBooks (or equivalent software), print checks, upload request, acquire needed signatures of authorized manager(s) and mail checks as directed
Backup Documentation - Gather, organize and review all monthly invoice backup documentation for accuracy and deliver to as required
Monthly Close - This position will be an important part of the monthly close process, providing support to the Project Accountant, making sure all asset related journal entries are posted and accounts reconciled
Standard Operating Procedures - Develop accounting support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s) as requested

-Payroll Support-
Timekeeper - Review Time Detail Report, enter punch corrections, identify corrections needed for final payroll processing and communicate that to leadership team for all team members
Secure Payroll Approval - Obtain final approval of payroll from supported Project Director(s) and submit to corporate for processing
Backup Documentation - File all payroll related documentation in an organized manner and provide for internal and external audits and reviews, as requested
Standard Operating Procedures - Develop payroll support related Standard Operating Procedures in conjunction with leadership and/or Project Director(s), as requested

-Qualifications-
Bachelor's Degree in Accounting or related field.
College level Accounting courses or equivalent accounting and bookkeeping experience
Strong Excel, QuickBooks, e-mail, general ledger, and organizational skills
Ability to multi-task and learn new applications
#1090

EEO/AA Employer/Vet/Disabled.

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, the Company is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

Founder and CEO, Janice Bryant Howroyd, is a North Carolina native who left her hometown in 1976 armed with $1500. Since then, she has dedicated her efforts to building an organization that is committed to keeping the humanity in Human Resources and Strategic, Inclusive Procurement.

Mrs. Howroyd’s commitment to excellence has grown ActOne Group to 33 countries, with over 17,000 clients and more than 2,800 employees. The largest woman-minority-owned workforce management company founded in the US, ActOne Group professionals bring expertise in delivering corporate HR initiatives to local and global markets.

Mrs. Howroyd was selected by former President Barack Obama to serve as a White House appointee and continues to serve under the current administration as an Ambassador of Energy. Mrs. Howroyd gives generously through funding and advocacy for STEM education, particularly for women and minorities.

Mrs. Howroyd leads her teams to build business success based on the ability to connect great companies with outstanding talent. Her passion for education, mentorship, and self-empowerment initiatives have earned her many professional and philanthropic recognitions. She is a sought–after speaker and media subject matter expert in her fields. Her book, The Art of Work: How to Make Work, Work for You, is available on Amazon.com.