Position Summary:
An Administration Manager facilitates effective and efficient operations within and outside the administrative department and provides excellent leadership skills. An Administrative Manager demonstrates and upholds the ideals, values and ethics of the firm’s vision and mission statement to support the firm’s personnel and client needs. The candidate must have experience working in a fast-paced office environment, performing administrative tasks, and providing effective support to coworkers. The abilities to multitask, work independently and meet deadlines are essential to the position.

Primary Responsibilities:
• Provide support to directors, managers and personnel
• Maintain accurate employee records related to payroll, insurance, 125 and 401(k) plans, technology, and employee manual according to State and Federal guidelines.
• Maintain accurate client records, assist in filing tax returns and extensions
• Assist with client billing and internal reports
• Generate monthly, quarterly, annual client-related informational mail-outs
• Assist with accounts payable and accounts receivable functions
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance and serve as a liaison with our third-party IT company
• Working within a paperless environment
Requirements:
• 7-10 years’ experience in office management, preferably in a tax environment
• High school diploma or equivalent, college degree preferred
• Strong leadership, training, and mentoring skills
• Ability to independently and timely complete tasks/projects, with attention to detail
• Effective multi-tasking in a variety of areas with a variety of people (personnel, clients, vendors)
• Strong written and verbal communication skills
• Strong skills in use of Word, Excel, Quick Books and Outlook
• Dedicated to providing superior client customer service
• Demonstrate a cooperative attitude and willingness to work with others
• Professional, dependable, organized and task-oriented
• Willing to work scheduled overtime during peak tax deadlines

Perks/Benefits:
• Health, dental, vision insurance with H.S.A. plan
• Paid vacation and sick leave
• Flex schedule outside of deadlines
• Lunches provided during spring tax season