Are you an organized, detail-oriented professional with a knack for multitasking and managing office operations? Robert Half is seeking a dedicated Office Manager to step into a key role within a well-established accounting firm, as the current Office Manager retires at the end of the year. The firm has set up a comprehensive onboarding process, allowing you to train with the outgoing employee throughout Q4, ensuring a smooth transition and successful acclimation.

Key Responsibilities:

• Payroll Management: Oversee payroll processing, ensuring timely payment of taxes and 401k contributions.
• Accounts Payable: Handle bi-monthly accounts payable tasks.
• Human Resources Coordination: Manage employee benefits and health insurance, address HR matters up to medium complexity, assist with interviews, and contribute to decision-making for administrative staff.
• Administrative Support: Provide direct support to the firm's managing partner.
• Staff Supervision: Supervise a team of up to 7 support staff members.
• Financial Reporting: Manage quarterly tax reporting, month-end accounting for firm, and bank reconciliations.
• Event Planning: Organize the firm’s Christmas Party and After Tax Party.
• W2 Management: Ensure accurate and timely preparation of W2s.
• Building Management: Oversee holding company, including rent collection, accounts payable, bank reconciliation, and coordination with the Building Maintenance Manager.

This is a pivotal role within the firm, where your contributions will be highly valued and visibly impactful. Position is onsite where you will interact with your team and firm staff daily. Ideally, the candidate would follow the existing schedule of 7a-3:30/4p during acclimation period, with flexibility to adjust within a 7a-5p window thereafter. Interested candidates are encouraged to connect with our team today at (563) 359-3995 - if you are already connected with a recruiting partner, give them a call; if unsure who to call, give Erin or Christin a call!

Qualities We Value:

• Detail-Oriented: A sharp focus on schedules, deadlines, and the completion of tasks.
• Adaptable: Flexibility to adjust priorities as needed.
• Personable: Able to build strong relationships with the entire team.
• Reliable & Self-Motivated: Dependable with a strong sense of initiative and autonomy.
• Insightful: Ability to "read the room" and handle inter-office dynamics effectively.

Ideal Experience:

• Human Resources: Additional HR experience is a plus.
• Office Management in Accounting Firms: Familiarity with the unique needs of an accounting firm is highly appreciated.
• Technical Proficiency: Experience with QuickBooks, Microsoft Office Suite (Excel, Word, Outlook) and other accounting based tools is valued.

Why You’ll Love This Role:

• You’ll play a vital role in supporting the firm’s leadership by managing key operational tasks, ensuring smooth office operations, and contributing to the overall success of the team.
• You’ll have the autonomy to make decisions and the opportunity to continue a legacy of excellence as you step into a role previously held by a highly regarded Office Manager.
• You'll be welcomed into a supportive environment, working alongside a team of professionals who embrace a family-oriented culture, and you'll be valued with a competitive compensation and benefits package.