JOB SUMMARY:

Will primarily manage duties assigned by the Director of Operations for Special Projects and the VP of Business Development.  The primary duties are as follows:

ESSENTIAL FUNCTIONS:

·         Works with Director of Operations and VP of Business Development on the following:

o   Profitability & Forecasting – What margins do we need to hit for any given project?

o   Goal achievement – Establishing and mapping out goals to achievement.

·         Works with Director of Operations and VP of Business Development on the following:

o   Managing costs includes balancing that constraint with the other two. You must stay within budget while keeping the timeline on track and fulfilling but not exceeding the scope.

·         Works with Director of Operations to establish the following:

o   Establishing roles & responsibilities.

o   Analyzing and working to establish team milestones, processes, and procedures.

·         Works with Director of Operations on the following:

o   Guiding team to goal achievement.

o   Facilitating team meetings.

o   Motivation – Keeping the team motivated towards success.

·         Communication (Competency & Skill)

o   Hand in hand with leadership is strong communication. You’re the point of contact for the entire team, so you must facilitate cohesive teamwork.

o   You should feel confident interpreting the needs of one group or department and explaining them to another.

o   You’ll likely also mediate conflicts among stakeholders and handle negotiations about time, roles & responsibilities, and processes. You must be able to understand everyone’s role and perspective while diplomatically communicating them across the team.

·         Time Management

o   Calmly and consistently manage complex timelines.

o   Help others stay on task.

o   Foresee complications that could derail your timeline and suggest solutions to stay on track.

·         Patience

o   You’re in charge of managing disparate expectations and objectives, all while mediating conflict, communicating needs, and helping everyone around you work as a team. All of these require serious patience.

o   Your ability to remain a calm, neutral party is vital to your success as an Associate Director and leader of the Special Projects team, as well as the success of a project and the success and satisfaction of the people working on it. Your patience through challenges can inspire persistence and diffuse conflicts.

·         Adaptability

o   Tools and strategies for project management are constantly evolving toward better efficiency, teamwork, and communication. You should enjoy and excel at learning new programs and methods quickly and encourage others to get on board.

o   A measure of tech-savviness is important because much of your role is understanding and properly using tools for things such as analytics, document creation and sharing and communication.

o   Soft skills like adaptability and flexibility are equally important here, too. You must exhibit a willingness to learn and adopt new technology and techniques before you can learn the hard skills to use them. A nimble mindset sets you up for success with anything new that’ll be thrown at you, regardless of your starting level of tech know-how.

o   Your mindset is also important for the success of the people you work with. You need their buy-in to keep communication clear and tasks on track, and you can only get that if you’re fully onboard with new tools and methods yourself.

·         Critical Thinking

o   Ability to make quick decisions within a set of constraints, foreseeing the potential implications for the future of a project.

o   Ability to analyze the data and information you’re given to make decisions in the planning stage then carry that knowledge throughout the project as conditions change.

o   Negotiate constraints and hold stakeholders accountable.

·         All other duties assigned by leadership and department manager(s).

REQUIRED EDUCATION AND EXPERIENCE:

·         10 years of experience in event production and vendor management.

·         Experience with event/project management tools.

·         Knowledge in trade show, exhibit planning, and budget management.

·         Proficient with Adobe Suite, Microsoft Office, Google Drive, and drafting programs (AutoCAD, Sketchup, etc.).

·         Must be able to travel up to 35% of the time.

·         The position requires good, basic, clerical and administrative skills with emphasis on verbal and written communication skills (in English), good common sense; positive attitude; willingness to take initiative; and ability to maintain confidentiality.

·         Ability to work accurately and quickly under company deadlines.

·         Cooperative, courteous, flexible and good natured.

·         Conscientious, persistent, resourceful, productive and active.

·         Must have the ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships and deal with employees in an efficient and professional manner.

·         Must have reliable transportation.

·         Must have attention to detail and accuracy.

·         Ability to prioritize and balance multiple tasks and commitment to meeting and exceeding deadlines and goals.

·         Valid driver’s license.