Position summary: The Staff Accountant plans, organizes, and manages the operations and activities of Accounts Payable Department. Supervises and coordinates activities of workers engaged in calculating, posting, and verifying amounts charged. Duties also include scrutinizing accounts payable documentation for accuracy and reasonableness, confirming internal control protocols and approvals have been maintained, providing services to customers, and satisfying reporting requirements. The Staff Accountant must also be able to develop, execute and uphold corporate policies.

Duties and Responsibilities include the following essential functions:

· Reviews accounts payable documentation prepared by subordinates for accuracy, completeness, and adherence to company policy.

· Ensures accurate entry of transactions into accounting system.

· Oversees accounts payable operations to ensure quality, efficiency, and compliance with GAAP.

· Researches, explains, and resolves variances.

· Performs inventory cost adjustments with Buyer approval, as necessary.

· Supervises and administers disbursement demands and maintains records for same.

· Maintains accounting ledgers by verifying and posting and reconciling account transactions.

· Records entries and verifies documentation for petty cash disbursements.

· Determines and evaluates all un-cashed checks and open payables.

· Examines subordinates’ work for exactness, neatness, and adherence to policies and procedures.

· Addresses errors and complaints.

· Analyzes vendor credit applications, maintains vendor files, and resolves vendor issues.

· Supervises the activities of subordinates, trains, and delegates work assignments.

· Ensures that the Accounts Payable team replies to all queries in a timely manner and all queries are dealt with correctly and efficiently.

· Ensures compliance with federal and state regulations governing payments to vendors including companies or consultants; develops 1099 tax forms.

· Performs the month-end closing process and reconciliation of ledgers.

· Processes and reconciles customer credits against A/R invoices and reconciles with inventory receiving.

· Vehemently adheres to company internal controls and transaction authorization hierarchy.

· Discusses performance appraisals with employees to identify objectives, praises, and issues, and work on resolutions and goals.

· Maintains harmony among workers and resolves grievances.

· Assists with preparation of information/data for internal and external audits when required.

· Compiles reports required by management and government agencies.

· Protects organization’s values by keeping information confidential.

· Accomplishes accounting needs and organizational mission by performing other related duties as needed.

Essential skills and experience:

To perform this job successfully, an individual must be able to perform each and every essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Bachelor’s degree or equivalent.

· A good knowledge and understanding of the Accounts Payable function with a minimum of three (3) years’ experience managing Accounts Payable.

· Must have the ability to accurately calculate, post, correct, and manage accounting figures and financial records.

· Must have effective attention to detail and a high degree of accuracy with the insight to coordinate priorities efficiently.

· Must have strong organizational, problem-solving, and analytical skills; must be able to manage priorities and workflow.

· Must possess a high level of moral judgment for handling confidential information and monetary transactions.

· Must have a strong work ethic and a positive team attitude.

· Must be able to work well in a team environment.

· Must have excellent interpersonal and communication skills.

· Must have knowledge of office administration and bookkeeping procedures.

· Must have a good mathematical background and the ability to sort, check, count, and verify numbers.

· Must have excellent problem-solving and conflict management skills.

· Must have working knowledge of data collection, data analysis, and evaluation.

· Must have the ability to use 10-digit print display calculator.

· Must have familiarity with office equipment and moderate computer skills; familiarity with AS 400 an asset.

· Must have the ability to accept responsibility and accountability for his/her actions and demonstrate good common sense and sound judgment.

· Must be dependable and trustworthy.

· Must share a commitment to company values.

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Physical demands: While performing the duties of job, the employee is occasionally required to walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, balance, stoop, talk or hear. The employee occasionally lifts and/or moves up to 15 pounds. Specific vision abilities required by this job includes close vision.

· Work environment: The noise level in the work environment is usually moderate.