Purpose of Position

This position supports the Project Management Team related to plan billings and cash collection. This person will report to the Operations Controller.

Essential Duties/Responsibilities

• Cash receipt follow-up
• Assist PMs with cash collections and wherever practical develop relationships with customers to facilitate payments
• Follow-up with PMs and list all follow-up actions needed to collect on over 90-day balances
• Forecast the date of cash collections for each monthly billing invoice by project

• Customer billing follow-up
• Work with PMs to ensure every project completes a monthly invoice to the customer
• Validate that all invoices are successfully booked in Textura (where applicable), and also properly recorded in Viewpoint (ERP system)
• Ultimately learn how to determine if the customer has been billed enough to be in an ‘overbilled’ position.
• Retention billing forecast
• Determine when the retention should be billed to the customer
• Follow-up with the PM team to ensure retentions are billed when due
• Ultimately learn how to do a retention billing in Viewpoint

• Assist PMs with change order management support
• Ensure each PM has proper support for their change orders (COs)
• Work with PMs to validate that all received orders are properly included in the project job value
• All contracts are properly updated in the project management file
• Assist PM Team with proper lien releases to ensure payments are received and subcontractors are paid properly.
• Possess abilities and skills needed to assist Operations Controller
• Promotes open communication and collaboration between all parties to ensure that projects are completed with minimal disruptions and delays.
• Promptly return all phone calls in a polite and professional manner.
• Competency in common office software
• Complete special projects on an as needed basis.
• Other duties as assigned.

Accountability

• Comply with all company policies and procedures.
• Must understand basic accounting functions.
• Keep sensitive information confidential.
• Strong communication and problem-solving skills.
• Prompt, punctual, and regular attendance during core business hours, in an office environment currently located in the Central Park area of Denver and sometimes needed to travel to our Aurora and Henderson, CO, facilities
• All employees are accountable for safety and health and are empowered to stop work if an unsafe condition is present. Employees should immediately notify their supervisor so that the hazard may be corrected.

Qualifications:

• Accounting degree, education or past experience working in accounting
• 10 years minimum experience
• Experience working with projects and percent complete accounting
• Pleasant but firm demeanor for working with customers to get paid
• Experience on accounts receivable follow-up
• A willingness to enjoy working with project managers and their teams
• Expect the person to work in the office 4 days a week, with 1-day work from home
• Ability to work effectively in a team environment.
• Viewpoint Vista experience preferred but not required